Form DIR-3 KYC – KYC of Directors

Director Identification Number (DIN) is a unique number which is given to an individual who wants to be a director of a company. To obtain the DIN application of e-form DIR-3 KYC.it is a one –time process of an individual who want to become a director of one or more companies. This e-form DIR-3 KYC should be updated in MCA of all the directors of DIN will have to submit their KYC’s detailed annually. Every year the e-Form DIR-3 KYC need to be submitted with all directors with DIN as a result of an amendment to MCA’s register.

Purpose of the Form DIR-3 KYC

Every director will inform all the companies in which he/she/is a director as mentioned. The receipt of intimation of approval of DIN within 30days of the DIN allotted of him/her in Form DIR-3B.Income –tax Permanent Account Number (PAN) needto be informed by the company by the Secretary and Manager of the company. Within 15 days after receiving the intimation ,the company needs further information about the DIN of the directors to the registrar in Form DIR-3C.

Who is required to submit Form DIR 3 KYC?

Any individual who has been allotted DIN and where the DIN statues are approved is required to file form DIR-3 KYC.According to the recent announcements by the MCA, KYC details has to meet following conditions.

DIN (Director Identification Number)of the directors is assigned to them on or March 31st .2018
If their DIN statues is approved

If any director DIN is disqualified due to some reasons, then also KYC is required.

E-Form DIR 3 KYC at a Glance

Any person who is holding DIN is filling the KYC details for the first time on MCA has to file complete details only through eForm DIR-3 KYC.The person will have no obtain for filling the KYC through web service. If any DIN holder wants to update the information regarding the KYC.The the details need to be updated through the same eForm DIR-3 KYC.

Form DIR-3 KYC Web

Form DIR-3 KYC Web is a simple process when compared to the eForm DIR-3 KYC.it a person who is holding the DIN who already submitted eForm DIR-3 KYC in previous financial years and doesn’t require any updating in further KYC details as submitted .In such cases the DIN holder can perform annual KYC by accessing the DIR-3 KYC web service.

Form DIR-3 KYC WEB is simple to verify the filled data by the DIN holder in the previous year’s eForm DIR-3 KYC.

Applicable Fee for form DIR-3 KYC

If the Form DIR-3 KYC is filed within the specified period of the due date with respective financial year, no need of paying extrafee. If the Form is filed after the due date then the DIN statues is “Deactivated” of non-filling of DIR-3 KYC with an extra payment fees of Rs.5000.

The required documents needed to file reform DIR-3 KYC as follows:
• Details of citizenship like gender date of birth, Nationality, etc.

• Permanent Account Number (PAN)

• If the DIN of the director is foreign nationality then password is compulsory.

• Driving License

• Aadhar card

• Proof of Residential address of individual.

• Personal Mobile number and Email ID

• Aadhar card

• Voters Identity card

Besides the above documents, the directors must have addionally the following documents ready:
• Digital signature is used to file the form.

• The documents mentioned above from practicing professionals such as C.A,C.S.are attested.

• Attested by the practicing professional a declaration has to be provided by the applicant.

The process to file DIR 3 KYC Form

The procedure for filing the DIR-3 KYC form

Step 1:Download the form
Go to the MCA site and download the DIR-3 KYC form, is the first and most important step. For the reference the DIR-3 KYC is attached.

Step 2: Fill in the DIN details
• If the DIN of the status is approved that must be filled on the KYC form.
• If the DIN is deactivated by the directors due to non –submission of the KYC Form. The DIN can be reactivate by filling the form after statutory due date paying fee for filling late.

Step 3: With the required information fill out the form

Name and relevant credentials

Provide other relevant details like your name, nationality, age, gender, residential address, and PAN as per the details provided in your PAN card.
The applicant need to enter his/her first and last name as well as the name of father and there are few things to be noticed.
- The name should tally with the name in the PAN card.
- The address which is given in the form will verify with the PAN database.
- Single alphabets, short forms are not accepted by the form.

Nationality

• The nationality of the Directors must be mentioned

• If the Directors are foreign then their passports are mandatory that should be mentioned in the form.

Age Declaration

The Date of Birth of the Directors must be entered in DD/MM/YY.As before under 18 age ineligible to file this application .So the age of the declaration is required.

Address

The permanent residential address of the directors must be entered and the proof of the permanent address is to be attached to the form. If the current residential address differs from permanent residential address then the current residential address is to be provided.

Step 4: PAN verification

Verification of PAN is required.PAN verification will be done by clicking on” Verify Income-tax PAN” button. The PAN provided in DSC should match the PAN provided in the form.

When the foreign nationals don’t have PAN they should match to the form with DSC, inorder to authentication that to be successful.

Step 5- Verifying the OTP after updating the contact information

By providing the directors phone number and email address that must update the contact information and that can be validated using an OTP.

If the director fills the contact details that should be verify by OTPS by clicking “Generate OTP”button.after submission of contact details.

OTP’s are issued both in e-mail address and phone number separately.

An OTP’s on must be issued in phone number and email address is send 10 times in a day and twice every 30 minutes against one form.

Attested Attachments to be made

Any additional attachments need to be signed digitally by the applicant, an applicant need to attest the documents and upload listed above.

Step 6- Authentication of e-Form

An electronic form shall be authenticated which means it must be digitally signed. The digital signatures are nothing but a mathematical technique. This is used to validate the authenticity integrity of a message, software or digital documents.
Digital signature and their provision of the practicing professional’s information, is a critical responsibility that doesn’t be overlooked.

Step 7- SRN Generation

Every request submitted on MCA is identified by a unique number which defines as the Service Request Number (SRN).SRN consists of 28 digits that generate after request of Aadhar card is raised on website.
Also these SRN will be generated whenever the request is raised whether payment is successful or not.

Step 8- Email communication

After SRN is generated the applicant will receive an email on his email Id acknowledging receipt of the form .Once the mail of approval is received by the applicant then the filling of the e form DIR-3 KYC is completed.

Things to keep in mind while filing e-Form DIR-3 KYC

While filing eForm DIR-3 KYC some information that need to be kept in mind

When the eform is filled the director should provide the necessary information so that the form can be filed .The Director should be provide his/her personal phone number and email id so that One-Time Password can be send and used to verify the information .
Digital signature of the Directors are required by this eforms.
The Directors should make sure that the certification of this form are certified by a practicing company secretary, Chartered Accountant ,cost accountant.

To File the Form DIR-3 KYC web some procedure has to be followed:

Based on the valid qualification or suitability the applicant need to log in MCA portal, after login to MCA click on MCA services and there appears many option in that select DIN services from that list then Web option DIR-3 KYC is to be selected.
Preloaded details of the applicant will be displayed on the new page that contains the DIN details, mobile number and email id.
Now click the Send OTP button, within no time after clicking an OTP will be redirected on mobile phone and to email id of the applicant. Then the applicant will provide the OTP that to be verified.
Click all the details that is pre-loaded by the DIN Holder will display after checking all the details carefully click submit button.
If the form is filed on or before 30th September a zero-rupee challan and SRN is generated.